5 Guidelines to Maximize your Most Valuable Resource: Your Time.

1:52 pm business-building, Business-building, Guru thoughts on life, Job or career search

As an executive, business/sales professional or entrepreneur, your ability to manage and maximize the resources at your disposal will always dictate the success you achieve. This includes the people you come in contact with, the assets you have access to and, most of all, your personal productivity.

Time is a professional’s most valued and valuable resource. It is a constantly diminishing resource that is finite, measurable and unforgiving. Your ability to maximize its impact and minimize its constraints will dictate the results you achieve. Use these time management guidelines to increase your personal productivity:

Be prepared. A manager’s two important skills are to think and to plan. The more time you invest thinking about what’s important to success for both you and your enterprise, the more you will emphasize putting time and effort in those areas. In addition, the better your plan, the easier it will for you, and everyone else involved in your business environment, to know what activities will produce the highest return. A written plan is one of the most important time management tools you can create. Make it a point to think and plan every day.

Be strategic. Know the difference between being efficient and being effective. Being efficient is getting a lot done. Being effective, on the other hand, is ensuring that you get right things done to move your business  or career forward. Leadership, by its very nature, accepts there will never be enough time to get everything done. The key to professional success recognizes that focusing the most important and valuable tasks, and getting them accomplished, will always be enough. Your most questions should always be “what is the important thing I can do NOW to move my business or career forward?”

Be structured. As a business professional, especially in the early stages of your career or mandate, it’s common to get overwhelmed, then simply try to work harder as the tasks pile up. This strategy will only exacerbate the problem, adding anxiety and exhaustion to the mix. Develop the habit of creating a daily written task list and prioritizing each item relative to its importance and value to your personal and professional success. This will not only reinforce productive time use, it will also increase your confidence. If ever you feel uncertain or overwhelmed, simply find a quiet spot, and revise your list based on your current situation. This is one of the most powerful time management habits you can develop.

Be ruthless. Because you have accepted total responsible for your life, you are under constant time pressure. You must develop the skill and the discipline of being ruthless with your time while staying gracious with people. This is why being prepared, strategic and structured are important. They allow you to weigh a request for your time in the context of its value for you, your productivity and your professional outcomes. Accept that it will be necessary for you to say “no” to certain time requests. Prepare for this eventually by developing options that will minimize the negative impact. Replies like “looking at my schedule, I can’t see how I can do this”, or “check back with me tomorrow” can let you off the hook without damaging a relationship.

Be balanced. Entrepreneurship or management can be an all-consuming vocation. Before you know it, it can take over your life, sometimes at the expense of other equally-important life categories. Your life and your time require a holistic approach. The professional and personal areas of life are inter-dependent and inter-connected. Non-business areas like health, relationships and spirituality will always have an impact on your outcomes. For this reason, it is essential that you include all areas of your life in your time and priority management perspective.

The four cornerstones of effective time management.
1. Clarify your focus in your main life categories
2. Create a written plan that includes goals in all major life areas
3. Implement a daily prioritized action plan.
4. Review and revise your time management plan on an on-going basis.


Michael Hughes is known as North America’s Networking Guru. To find out more about him, or have him share his wealth of knowledge at your meeting or event, visit www.NetworkingForResults.com.

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